Note: Sponsors and exhibitors must make their own room reservations at Iowa Events Center/Hilton Des Moines Downtown Hotel. To make your reservation, call (800) 774-1500 or (515) 241-1456 or at www.hilton.com. A group code will be available by mid-January 2018 for discounted rooms.
Exhibit Rules and Guidelines:
The enforcement and interpretation of the following rules/regulations are the responsibility of the Conference Coordinators.
Installing, Display and Dismantling:
Installation starts at 6:30 a.m. and must be completed by 7:30 a.m. on Thursday, June 28, 2018. Exhibits and supplies may be shipped to arrive no sooner than June 24th to Iowa Event Center, Attn: BDFS/IAC Conference, 730 Third Street, Des Moines, IA 50309. All exhibits will be in place from 7:30 a.m., Thursday, June 28 until after the morning or noon break on Friday, June 29. Arrangements for shipping from Iowa Event Center should be made prior to the conference. There is no regular pick-up. Exhibitors are responsible for bringing return shipping supplies. All storage and handling charges for failure to remove exhibit material from the conference center are the responsibility of the exhibitor.
BDFS reserves the right to control or prohibit any exhibit deemed not appropriate.
Charges & Expenses:
The exhibitor assumes all charges and expenses in connection with shipment, set-up, and dismantling of exhibit materials.
Insurance & Liability:
Insurance and liability are the sole responsibility of the exhibitor. The exhibitor assumes the entire responsibility for exhibitor’s display, equipment, and other property brought to the conference premises and shall indemnify and hold harmless The Iowa Event Center, its employees, and agents from any and all such losses, damages and claims.
Damage to Property:
The exhibitor agrees to indemnify, defend, and hold harmless BDFS/IAC and its officers, agents and employees from and against all loss, claims, demands and causes of action, including reasonable attorney’s fees, arising out of or resulting from any breach of this Contract or any damage to property. Exhibitors are liable for any damage caused to the building walls, floors, columns, or other facility property by installation, use or dismantling of their exhibit.
Fire, Safety, Health:
The exhibitor agrees to accept full responsibility for compliance with the conference center, city, and state fire, safety, and health ordinances regarding the installation and operations of equipment. This includes the safety guards and devices necessary to prevent personal accident to the spectators. Only flame-retardant materials shall be used in displays. Combustible decorations are prohibited by law.
This Contract shall be governed by the laws of the State of Iowa as to all matters, including but not limited to matters of validity, construction, performance and remedies. Any suit or action arising out or relating to this Contract shall be brought in Polk County, Iowa, and the exhibitor hereby waives any and all objections to jurisdiction or venue.
|Signed application and fee must be received by BDFS||May 15, 2018|
|E-mail a copy of your company logo (high-resolution, JPG format preferred) to email@example.com||May 15, 2018|
|Provide presentation titles, description and CE information (if applicable) to firstname.lastname@example.org||June 1, 2018|
|Send your door prize(s) to Broker Dealer Financial Services
Attn: Annual Conference, 140 South 68th St., Ste. 2200, West Des Moines, IA 50266
|June 15, 2018|
If you have questions, please contact email@example.com or phone: 515-727-6700.
June 27 – 29, 2018
Iowa Events Center &
Hilton Des Moines Downtown
Make Checks Payable To:
Broker Dealer Financial Services Corp.
Attn: AR - Jessica Pudenz
140 South 68th St., Ste 2200
West Des Moines, IA 50266