Sponsors and exhibitors must make their own room reservations at Prairie Meadows Hotel.
To make your reservation, call (800) 325-9015 or (515) 957-3000 or at www.prairiemeadows.com using group code “072517BRO_001”. A discounted room block is available until July 8, 2017 at 5:00 p.m. Central Time.
Hotel check in time is 4:00 pm, check out is 11:00 am.
Exhibit Rules and Guidelines:
The enforcement and interpretation of the following rules/regulations are the responsibility of the Conference Coordinators.
Installing, Display and Dismantling:
Installation starts at 6:30 a.m. and must be completed by 7:30 a.m. on Thursday, July 28, 2017. Exhibits and supplies may be shipped to arrive no sooner than July 25th to The Meadows Conference and Event Center, Attn: BDFS Conference, 1 Prairie Meadows Drive, Altoona, IA, 50009. All exhibits will be in place from 7:30 a.m., Thursday, July 28 until after the morning or noon break on Friday, July 29. Arrangements for shipping from The Meadows should be made prior to the conference. There is no regular pick-up. Exhibitors are responsible for bringing return shipping supplies. All storage and handling charges for failure to remove exhibit material from the conference center are the responsibility of the exhibitor.
BDFS reserves the right to control or prohibit any exhibit deemed not appropriate.
Charges & Expenses:
The exhibitor assumes all charges and expenses in connection with shipment, set-up, and dismantling of exhibit materials.
Insurance & Liability:
Insurance and liability are the sole responsibility of the exhibitor. The exhibitor assumes the entire responsibility for exhibitor’s display, equipment, and other property brought to the conference premises and shall indemnify and hold harmless The Meadows Conference and Event Center, its employees, and agents from any and all such losses, damages and claims.
Damage to Property:
The exhibitor agrees to indemnify, defend, and hold harmless BDFS and its officers, agents and employees from and against all loss, claims, demands and causes of action, including reasonable attorney’s fees, arising out of or resulting from any breach of this Contract or any damage to property. Exhibitors are liable for any damage caused to the building walls, floors, columns, or other facility property by installation, use or dismantling of their exhibit.
Fire, Safety, Health:
The exhibitor agrees to accept full responsibility for compliance with the conference center, city, and state fire, safety, and health ordinances regarding the installation and operations of equipment. This includes the safety guards and devices necessary to prevent personal accident to the spectators. Only flame-retardant materials shall be used in displays. Combustible decorations are prohibited by law.
This Contract shall be governed by the laws of the State of Iowa as to all matters, including but not limited to matters of validity, construction, performance and remedies. Any suit or action arising out or relating to this Contract shall be brought in Polk County, Iowa, and the exhibitor hereby waives any and all objections to jurisdiction or venue.
|Signed application and fee must be received by BDFS||June 15, 2017|
|E-mail a copy of your company logo (high-resolution, JPG format preferred) to firstname.lastname@example.org||June 15, 2017|
|Provide presentation titles, description and CE information (if applicable) to email@example.com||July 1, 2017|
|Send your door prize(s) to Broker Dealer Financial Services
Attn: Shelly Kooiker, 140 South 68th St., Ste. 2200, West Des Moines, IA 50266
|July 15, 2017|
If you have questions, please contact Shelly Kooiker at firstname.lastname@example.org or phone: 515-727-6700.
Annual Conference, Altoona, IA
July 26 – 28, 2017 Prairie Meadows Events Center 1 Prairie Meadows Drive Altoona, IA 50009
Make Checks Payable To:
Broker Dealer Financial Services Corp.
Attn: AR - Jessica Pudenz
P.O. Box 71339
Clive, IA 50325-0339